BOARD HISTORY:

The Board, herein known as the Transition Board, came into existance after the termination of service of the Advisory Board by the Developer. It was a mystery why Mr. Bill Pokluda became head of the Transition Committee. At one of the first meetings he established a policy where only Board members could oversee and lead committees. Several members who had been involved with the Advisory Board who saw things differently ended their involvement with the transition phase of the Association. The Board then seemed to get caught up more with individual homeowner issues rather than handover issues. A turning point of sorts came when, upon the community facing a zoning change which would have put a Storage Facility in our 'backyard', so to speak, the community indicated it's intention to focus their attention to this issue at a Board Meeting. Mr. Pokluda walked out in disgust when the members wanted to discuss this issue rather than follow the agenda. At that point the vice-president Mr. Dave Wharton took over and remained as chaiman of the Board during the rest of the Transition Phase. The Transition Board served the Forest Creek Homeowners Association with the goal of identifying Transition Issues and determining the best course of action in terms of resolving those issues prior to the Official Transition. The Transition referred to here was the transfer of control and ownership of the Association from the Developer to Homeowners within the Community. The Board, initiated in the month of March of year 2002, worked tirelessly to deal with current issues while bringing to the attention of the Developer, necessary criteria relevant to a smooth transition, meriting his attention.

The Board's main purpose, as indicated by the Developer was that during the Transition phase, prior to 'Turnover', to address issues relevant to the turnover of the Association to its members. The By-Laws was the document relevant to turnover issues and pertinent to preparation of the Association for transition of control and administration from the Developer to the Members. The aforementioned By-Laws, where applicable served as guidelines for instructing the Transition Board during and prior to the 'Turnover' of the Association.

The first few Board Meetings held at the home of Mr. Bill Pokluda, meetings began at 6:30 pm. While Board meetings were held were held at the First Baptisit Church of Melbourne, meetings began at 6:30 pm and occurred during the third Tuesday of every month. Residents were encouraged to attend all meetings.

The meetings then shifted to the First Baptist Church of Melbourne, on dairy Road. After the resignation of Mr. Bill Pokluda, meetings were held at the home of Mr. Earl Humphrey. Meetings were small compared to previous Advisory Board meetings. After the resignation of Mr. Bill Pokluda, the purpose of these meetings shifted from addressing residents issues and concerns to addressing only issues required to facilitate a smooth handover from the Developer to the members of the Association. The majority of these meetings were held at the home of Mr. Earl Humphrey. Even though the meeting was open to all members of the Association none attended except Mr. Michael Chmielewski who volunteered on an ad-hoc basis to assist in the turnover process.

BOARD RESPONSIBILITIES:

The Transition Board was responsible for managing the affairs of the Homeowners' Association. This, Developer appointed board of directors had ultimate authority over the activities of the Association. The Transition Board consisted of nine (9) appointed members each of which was entitled to one (1) vote at properly noticed meetings. A board quorum existed when five (5) members were present. Description of the Board Members responsibilities included:

• The President was the Chief Executive Officer of the Association. chaired and conducted meetings in accordance with Roberts Rules of Order. Commited funds and signed checks for Association debts.
• The Vice-President was the Board Parliamentarian. Insured that Roberts Rules prevails at all board meetings. In the absence or disability of the President, exercised the powers and performed the duties of the President. Assisted and performed such duties as was prescribed by the President.
• The Secretary keep minutes, records, gsve notices, required by law, of meetings, maintained custody of the association seal and was the focal point for any official correspondence generated by the board. Oversaw the Association newsletter, welcome, and social committees.
• The Treasurer was the Custodian of Association property to include funds, securities and evidence of indebtedness of, books of accounts with the substantiating papers to include existing contracts. Initiated and cosigned checks, scheduled audits and submited annual financial reports. Monitored FPL and telephone Companies billing activities.
• The ACRC Chair reported to the Board on Architectural matters within the Association.
• The Contracts Chair monitored existing contract performance. Submited requests for bids and recommended companies for renewal. Monitored FPL and Southern Bell billing activities.
• The Roads & Drainage Chair established a time schedule for periodic inspection of roads and their respective drainage systems. He was the point of contact for matters pertinent to storm water retention and movement through the lake drainage/interconnect systems, City maintained canals (2), and the park overflow area.
• The Grounds Chair established a point of contact for repair of entrance and street lighting, sprinkler system, lift station, the gate and its communication system. Added, removed and or replaced names of homeowners in the Gate Access System. Monitored compliance with the articles pertinent to the park, lift station, common areas and the city/county responsibilities for grass cutting in the common and foliage in the mitigated areas.
• The Security Chair established a Neighborhood Watch Group. He maintained a liaison with the Melbourne Police Department, churches and surrounding communities.