TRANSITION BOARD

The Board, herein known as the Transition Board, came into existance after the termination of service of the Advisory Board by the Developer. It is still a mystery why Mr. Bill Pokluda became head of the Transition Committee. At one of the first meetings he established a policy where only Board members could oversee and lead committees. Several members who had been involved with the Advisory Board who saw things differently ended their involvement with the transition phase of the Association. The Board then seemed to get caught up more with individual homeowner issues rather than handover issues. A turning point of sorts came when, upon the community facing a zoning change which would have put a Storage Facility in our 'backyard', so to speak, the community indicated it's intention to focus their attention to this issue at a Board Meeting. Mr. Pokluda walked out in disgust when the members wanted to discuss this issue rather than follow the agenda. At that point the vice-president Mr. Dave Wharton took over and remained as chaiman of the Board during the rest of the Transition Phase. The Transition Committee served the Forest Creek Homeowners Association with the goal of identifying Transition Issues and determining the best course of action in terms of resolving those issues prior to the Official Transition. The Transition referred to here is the transfer of control and ownership of the Association from the Developer to Homeowners within the Community. The Board, initiated in the month of March of year 2002, worked tirelessly to deal with current issues while bringing to the attention of the Developer, necessary criteria relevant to a smooth transition, meriting his attention.
The Board's main purpose, as indicated by the Developer was that during the Transition phase, prior to 'Turnover', to address issues relevant to the turnover of the Association to its members. The By-Laws was the document relevant to turnover issues and pertinent to preparation of the Association for transition of control and administration from the Developer to the Members. The aforementioned By-Laws, where applicable served as guidelines for instructing the Transition Board during and prior to the 'Turnover' of the Association.

The first few Board Meetings held at the home of Mr. Bill Pokluda, meetings began at 6:30 pm. While Board meetings were held were held at the First Baptisit Church of Melbourne, meetings began at 6:30 pm and occurred during the third Tuesday of every month. Residents were encouraged to attend all meetings.

When the Advisory Board was disolved and Mr. Bill Pokluda was appointed as president, the initial meetings were held at his residence. The meetings then shifted to the First Baptist Church of Melbourne, on dairy Road. After the resignation of Mr. Bill Pokluda, meetings were held at the home of Mr. Earl Humphrey. Meetings were small compared to previous Advisory Board meetings. After the resignation of Mr. Bill Pokluda, the purpose of these meetings shifted from addressing residents issues and concerns to addressing only issues required to facillitate a smooth handover from the Developer to the members of the Association. The majority of these meetings were held at the home of Mr. Earl Humphrey. Even though the meeting was open to all members of the Association none attended except Mr. Michael Chmielewski who volunteered on an ad-hoc basis to assist in the turnover process. All Board and Annual meetings are conducted according to Roberts Rules of Order.
To view Roberts Rules of Order, in Adobe .pdf format, Click on the Icon:

Transition Board Responsibilities:

The Transition Board is responsible for managing the affairs of the Homeowners' Association. This, Developer appointed board of directors has ultimate authority over the activities of the Association. The Transition Board shall consist of nine (9) appointed members each of which is entitled to one (1) vote at properly noticed meetings. A board quorum exists when five (5) members are present. Description of the Board Members responsibilities include:

• The President is the Chief Executive Officer of the Association. Calls for, chairs and conducts meetings in accordance with Roberts Rules of Order. Commits funds and signs checks for Association debts.
• The Vice-President id the Board Parliamentarian. Insures that Roberts Rules prevails at all board meetings. In the absence or disability of the President, exercises the powers and performs the duties of the President. Assists and performs such duties as prescribed by the President.
• The Secretary keeps minutes, records, give notices, required by law, of meetings, maintain custody of the association seal and is the focal point for any official correspondence generated by the board. Oversees the Association newsletter, welcome, and social committees.
• The Treasurer is the Custodian of Association property to include funds, securities and evidence of indebtedness of, books of accounts with the substantiating papers to include existing contracts. Initiates and cosigns checks, schedules audits and submits annual financial reports. Monitors FPL and telephone Companies billing activities.
• The ACRC Chair reports to the board on Architectural matters within the Association.
• The Contracts Chair monitors existing contract performance. Submits requests for bids and recommends companies for renewal. Monitor FPL and Southern Bell billing activities.
• The Roads & Drainage Chair shall establish a time schedule for periodic inspection of roads and their respective drainage systems. The point of contact for matters pertinent to storm water retention and movement through the lake drainage/interconnect systems, City maintained canals (2), and the park overflow area.
• The Grounds Chair shall establish point of contact for repair of entrance and street lighting, sprinkler system, lift station, the gate and its communication system. Adds, removes and or replaces names of homeowners in the gate access system. Monitors compliance with the articles pertinent to the park, lift station, common areas and the city/county responsibilities for grass cutting in the common and foliage in the mitigated areas.
• The Security Chair establishes a Neighborhood Watch Group. Maintains a liaison with the Melbourne Police Department, churches and surrounding communities.