BY-LAWS
OF
FOREST CREEK HOMEOWNERS'ASSOCIATION, INC.
(A Corporation Not for Profit Under the
Laws of the State of Florida)
ARTICLE I
GENERAL PROVISIONS
1.0 Identity. These are the By-Laws of FOREST CREEK HOMEOWNERS ASSOCIATION, INC., a corporation not for profit under the laws of the State of Florida (hereinafter referred to as the "Association"). 'I'he Articles of Incorporation of the Association were filed in the Office of the Secretary of State on 2nd of April, 1998. The Association has been organized for the purpose of administering the operation and management of a residential community to be known generally as FOREST CREEK SUBDIVISION (herinafter referred to as the "Project") to be developed by FOREST CREEK DEVELOPMENT, INC. (herinafter referred to as "Developer") in accordance with the Declaration of Covenants, Conditions and Restrictions for FOREST CREEK SUBDIVISION, which will be recorded in the Public Records of Brevard County, Florida (herinafter referred to as the "Declaration". The Project is located upon certain property situate, lying, and being in Brevard County, Florida, more particularly described on Exhibit "A" to the Declaration (the "Property").1.1 By-Laws Subject to Other Documents. The provisions of these By-Laws are applicable to the Association, and are expressly subject to the terms, provisions, covenants, and conditions contained in the Articles of Incorporation of FOREST CREEK HOMEOWNER’S ASSOCIATION, INC. (hereinafter referred to as the "Articles"), and subject to the terms, provisions, covenants, and conditions contained in the Declaration.
1.2 Applicability. All Lot Owners, their respective families, invitees, guests, and lessees, are subject to these By-Laws, the Articles and the Declaration.
1.3 Office. The office of the Association shall be at 3115 Dixie Hwy. N.E., Palm Bay, Florida, or at any other place designated from time to time by the Association.
1.4 Seal. The seal of the Association shall bear the name of the Association, the word "Florida", the words, "Corporation not for Profit", and the year of incorporation.
1.5 Definitions.
(a) The following terms shall have the meanings as set forth below:
(1) "Common Expenses" - All Expenses and Assessments which are properly incurred by the Association.
(2) "Member" - All Lot Owners shall be members of the Association, and no other persons or entities shall be entitled to membership, except as otherwise provided herein.
(b) All definitions contained in the Declaration are hereby incorporated herein by this reference as though set forth in full herein.
ARTICLE II
MEMBERSHIP, VOT'ING, QUORUM, PROXIES
2.0 Qualifications of Members, etc. The qualification of Members, the manner of their admission to membership and termination of such membership and voting by Members, shall be determined by the provisions set forth in the Declaration, the Articles and in these By-Laws.2.1 Classes of Membership: Weighting of Votes. The Association's membership shall be divided into a Class A and a Class B membership and the votes of the Member or Members of each such class shall be weighted as provided in Article 1, Section 3 of the Declaration. Whenever reference is made herein or in the Declaration to Members entitled to cast a majority or other number or percentage of votes, voting power or voting interest, the computation of whether that number of percentage has been attained shall be made by weighting the votes of the Class A members and the Class B members as provided in Article 1, Section 3 of the Declaration.
2.2 Quorum . Members entitled to cast thirty (30%) of the votes, present in person or by proxy, including certified written ballots that are delivered by U.S. mail, shall be required for and shall constitute a quorum at all meetings of the Members.
2.3 Voting Member, Corporation, or Multiple Ownership of a Lot.
(a) If a Lot is owned by more than one (1) person, then the person entitled to cast the vote for the Lot shall be designated by a voting certificate signed by all of the record owners of the Lot and filed with the Secretary of the Association. The person entitled to cast a vote pursuant to such voting certificate shall be designated as the "Voting member". Such person shall be one of the record title owners of the Lot or the corporate, partnership or entity representative of the record title owner. Such voting certificate shall be valid until revoked in writing or until superseded by a subsequent voting certificate or until a change occurs in the ownership of the Lot. A voting certificate designating the person entitled to cast the vote for a Lot may be revoked by any record owner of an undivided interest in the Lot. If a certificate designating the person entitled to cast the vote for a Lot is required, but is not on file or has been revoked, the vote attributable to such Lot shall not be considered in determining whether a quorum is present, nor for any other purpose, and the total number of authorized votes in the Association shall be reduced accordingly until such voting certificate is filed, except if the Lot is owned jointly by a husband and wife (a couple living together as a single housekeeping unit shall be deemed to be husband and wife for purposes of subsections (1), (2) and (3) below), they may, but shall not be required to, designate one spouse as a Voting Member in the manner provided above. In the event husband and wife do not so designate a Voting Member, the following provisions apply:
(1) If both spouses are present at a meeting and are able to concur in their decision upon any subject requiring a vote, either one may cast the Lot vote; or
(2) If both spouses are present at a meeting and are unable to concur in their decision upon any subject requiring a vote, they shall lose their right to vote on that subject at that meeting, and their vote shall not be considered in determining whether a quorum is present on that subject at the meeting (and the total number of authorized votes in the Association shall be reduced accordingly for such subject only); or
(3) If only one spouse is present at a meeting, the person present shall be counted for purposes of a quorum and may cast the vote just as though he or she owned the Lot individually, and without establishing the concurrence of the absent person. Unless both spouses attempt to cast conflicting votes or unless a spouse announces to the meeting prior to or during the vote on a subject that both spouses are present at the meeting and are not able to concur in their decision, then the spouse actually voting shall be deemed to have had valid authority therefor.
(b) If a corporation, partnership, or other entity (i.e., not a natural person) is the owner of a Lot, then the voting certificate as provided for herein shall be executed (i) by the president or vice-president thereof and shall be attested to by the secretary or other officer, if a corporation, or (ii) by the duly authorized partners, officers, or other representatives, if the Lot is owned by some other legal entity.
2.4 Voting Proxies. Votes may be cast in person or by proxy. All proxies shall be in writing; shall specifically set forth in the name of the person voting by proxy, the name of the person authorized to vote the proxy for him, the date the proxy was given, the date, time, and place of the meeting for which the proxy is given, and if a limited proxy, set forth those items in connection with which the holder of the proxy may vote, and the manner in which the vote is cast; shall be signed by the person entitled to vote; shall be filed with the Secretary of the Association prior to or at the meeting at which they are to be used; and shall only be effective for the specific meeting for which originally given and any lawfully adjourned meetings thereof. In no event shall any proxy be valid for a period longer than ninety (90) days after the date of the first meeting for which it was given. Every proxy shall be revocable at any time at the pleasure of the person executing it. Holders of proxies need not be Members, but no person other than a designee of the Developer may hold more than five (5) proxies. Where a Lot is owned jointly by a husband and wife, and they have not designated one of themselves as a voting Member, a proxy must be signed by both in order to designate a third person as proxy. Where a Lot is owned by more than one person (other than husband and wife) or by a corporation, partnership, or other entity, the proxy must be signed by the Voting Member. When voting by certified written ballot, no proxies will be allowed. Each member should cast their vote as part of the written ballot process.
2.5 Voting By Certified Written Ballot. All matters of the Association requiring a vote of the general membership may be conducted by certified written ballot. The Board of Directors has the authorization to make the determination of whether the vote will be by certified written ballot or by ballots cast at special or regular meeting. All matters requiring written vote must be sent to the individual Lot Owner a minimum of two (2) weeks prior to the required date to be returned. Ten (10) days prior to the certified ballot being sent to each Lot Owner, a notice will be sent to each Lot Owner notifying them of the upcoming vote and its subject matter. Said notification shall also indicate the date that the ballots will be mailed and the date in which they must be returned. The voting must be done on original ballots, signed by the Owner of the individual properties. The ballots shall be returned by mail or hand delivered to the address on the official ballot. Ballots once received will be saved unopened. The Association President shall assign three individuals to be present at the opening of each ballot. Upon opening each ballot, the name and address of the Owner will need to be verified with the Association register and the individual ballot certified as complete or incomplete. It will need to be determined that the ballot is on an original ballot form and that only one vote per Lot has been received. Any ballots that appear to be uncertifiable will be set aside and not included in the vote unless they are needed to determine the outcome of a balloting. In that event, the individuals who sent in those official ballots will be called and additional clarification will be completed to determine those ballots are valid.
2.6 Voting. In any meeting of Members, the Owner of each Lot, subject to the provisions of Paragraph 2.2 hereof, shall be entitled to cast one (1) vote, except as to Developer, who shall be entitled to cast ten (I 0) votes for each Lot owned. The vote of a Lot shall not be divisible.2.7 Majority Vote. The acts approved by a majority of the Members' present or by proxy, or by certified written ballots delivered in person or by U.S. mail at a meeting that a quorum shall have been attained based on the total number of Members and proxies present or the total number of certified written ballots that have been received by the due date shall be binding upon all Members for all purposes, except as otherwise provided by law, the Declaration, the Article or these By-Laws.
ARTICLE III
ANNUAL AND SPECIAL MEETINGS OF MEMBERSHIP: PROVISO
3.0 Annual Meeting,. The amual meeting of the Board of Directors shall be heldon the date, at the place and at the time determined by the Board of Directors from time to time, provided that there shall be an annual Board meeting every calendar year, to the extent possible,not later than twelve (12) months after the last preceding annual meeting. The first annual meeting of the Members shall be held within twelve (12) months from date of the Developers turnover of the Association as outlined in Article IV, Paragraph 4.1 (f). The purpose of the meeting shall be , except as provided herein to the contrary, to transact any business authorized to be transacted by the Members, or as stated in the notice of the meeting of the Members in advance thereof3.1 Special Meeting. Special meetings of the Members sliall he held on the date, at the place, and at the time determined by the Board of Directors from tine to time and may be called by the President or by a majority vote of the Board of Directors and must be called by the President or Secretary upon receipt of a written request from one-fourth (1/4) of the Members of the Association. The business conducted at a special meeting shall be limited to the purpose or purposes stated in the notice of the meeting.
3.3 Content of Notice.
If an annual meeting, the purpose of the meeting need not be included;
however, if a special meeting, the exact purpose of the meeting must
be included.
3.4 Adjourned Meeting.
If any meeting of the Members cannot be convened because
a quorum is not present, the Members who are present, either in person
or by proxy, may adjourn
the meeting from time to time until a quorum is present. No further
notice of the adjourned
meeting is required if the time and place to which the meeting is adjourned
are announced at the
meeting at which the adjournment is taken, provided, that if, after
the adjournment, the Board of
Directors, in its sole discretion, fixes a new date for the adjourned
meeting other than the date
announced at the meeting at which the adjournment is taken, a notice
of the adjourned meeting
shall be given to each Member not less than (10) days nor more than
sixty (60) days before the
date of the meeting. Except as otherwise provided herein, proxies given
for the adjourned
meeting shall be valid for newly rescheduled meetings unless revoked.
3.5 Chairman -
At meeting of the Members, the President of the Association shall
preside. In the absence of the President, the Officers of the Association
shall designate one of
their number to preside.
3.6 Order of Business.
The order of business at annual meetings of the Members
and, so far as practical, at any other meeting of the Members, shall
be:
a. Call to order by Chairman;
b. Roll call and quorum determination;
c. Proof of notice of meeting or waiver of notice:
d. Reading of minutes of prior meeting;
e. Reports of Officers, committees, and employees or
agents;
f. Elections;
g. Unfinished business;
h. New business; and
i. Adjournment.
3.7 Minutes of Meeting.
The minutes of all meetings of the Members shall be kept in a
book available for inspection at any reasonable time by Members of
the Association or their
representatives duly authorized in writing and by Board Members. The
Association shall retain
these minutes for a period of not less than seven (7) years.
4.0 Management of Association. The affairs of the Association shall be governed by a Board of Directors.4.1 Board of Directors:
(a) The Board of Directors shall consist of not less than three (3) nor more than nine (9) Directors. T@e initial Board of Directors shall consist of three (3) Directors. The first Board elected by the members shall have nine (9) Directors.
(b) The first Board of Directors shall consist of persons designated by
the Developer. Before the Turnover Date, the Board of Directors shall cause to be mailed to all Members a form upon which each Member shall be entitled to nominate one person for each Director position. The nomination form shall be returnable to the Association within fifteen (15) days of its mailing by the Association; nomination forms received after said fifteen (15) days shall be null and void. The Developer may nominate one (1) person for each Director position. After the date upon which nomination forms are required to be received by the Board of Directors, the Board of Directors shall mail to each Member a ballot containing the names of each nominee for the Board of Directors and appropriate space for write-in votes. Each Member shall be entitled to vote for one person for each Director position. The ballot or official ballot envelope shall be signed and dated by the Member. The ballots shall be returned to the Association Secretary not later than fifteen (15) days after the date the ballot is mailed, as determined by the Board of Directors. Each ballot shall constitute a written consent within the meaning of Section 617.070 1, Florida Statutes, and shall be filed with the minutes of proceedings of members. The ballots shall not be effective to elect a Board of Directors unless ballots properly signed and dated are received from a minimum of thirty (30%) of the Members. The Association Secretary shall tabulate the ballots and provide written notice to each Member within ten (10) days of the date established for the receipt of ballots by the Association of the names of the Directors elected pursuant hereto, or if the number of ballots received were insufficient to constitute a valid election of Directors. If the number of ballots received are insufficient to elect a Board of Directors, the existing Board of Directors, in its discretion, may call a meeting of Members to elect Directors or may repeat the process above described until a Board is elected.(c) Within a reasonable time after the Turnover Date, the Developer shall relinquish control of the Association and the Members shall accept control.
(d) The Developer shall have the absolute right at any time, in its sole discretion, to remove any Member of the Board of Directors designated by the Developer to replace any such Member with another person to serve on the Board. Removal and replacement of any person designated by Developer to serve on the Board of Directors shall be made by written instrument delivered to any Officer of the Association, which instrument shall specify the name of the person designated as successor to the person so removed from the Board. The removal of any Director and designation of his successor shall be effective immediately upon delivery of such written instrument by the Developer to any Officer of the Association, and shall be inserted in the minute book of the Association.
(e) The Developer may turn over control of the Association to the Members other than the Developer prior to the Turnover Date in its sole discretion by causing all of its appointed Directors to resign, where upon it shall be the affirmative obligation of the Members other than the Developer to elect Directors and assume control of the Association. Provided at least thirty (30) days notice of Developer's decision to cause its appointees to resign is given to the Members, neither the Developer, nor such appointees, shall be liable in any manner in connection with such resignations even if the Members other than the Developer refuse or otherwise fail to assume control.
(f) The "Turnover Date" is deemed as the earlier of (I) I'hree (3) months after ninety percent (90%) of the lots in all phases of the Subdivision that will ultimately be operated by the Association have been conveyed to members other than the Developer ("members other than the Developer" shall not include builders, contractors, or others who purchase a parcel for the purposed of constructing improvements thereon for resale); (II) the Developer elects to terminate its Class B membership and convert to Class A membership; or January 1, 2005.
4.2 Election of Directors. Election of Members of the Board of Directors, other than those designated by the Developer, shall be conducted in the following manner:
(a) Election of Members of the Board of Directors shall be by written ballot mailed to all members prior to the annual meeting of the Members of the Association, except the elections required by paragraph 4.1 (b) hereof
(b) A Nominating Committee of three (3) Members sball be appointed by the Board not less than sixty (60) days prior to the annual meeting. The Committee shall nominate one (1) person for each vacancy to be filled. Nominations for additional Directorships, if any, created at the meeting shall be made from the floor. Other nominations may be made from the floor.
(c) The election shall be by written ballot (unless dispensed with by unanimous consent of the Members present at the meeting) and by a plurality of the votes cast, each person voting being entitled to cast his vote or votes for each of any nominees as there are vacancies to be filled. There shall be no cumulative voting.
(d) (i) At any time after a majority of the Board is elected by Members other than the Developer, any Member of the Board may be recalled and removed from office with or without cause by the vote of a majority of all Members of the Association. A successor may then and there be elected to fill the vacancy created. Should the Membership at such meeting, having removed any Directors from office, then fail to elect a successor at such meeting, the Board may fill the vacancy in the manner elsewhere provided herein.
(ii) A special meeting of the Members to recall a Member or Members of the Board may be called by thirty (30%) percent of the Members of the Association giving notice of the meeting as required for a meeting of Members of the Association, and by notice shall state the purpose of the meeting. If the recall is approved by a majority of the Lot Owners by vote at a meeting, the recall will be effective immediately, and the recalled Member or Members of the Board shall turn over to the Board any or all rec6rds of the Association in their possession within seventy-two (72) hours after the meeting.
(e) If the office of any Director becomes vacant by reason of death, resignation, retirement, disqualification, removal from office, or otherwise, a majority of the remaining Directors, through less than a quorum, shall choose a successor who shall hold office for the balance of the unexpired term of office. The election held for the purpose of filling any such vacancy may be held at any regular or special meeting of the Board.
(f) Any Director may resign at any time by sending a written notice of such resignation to the office of the Association, addressed to the President or Secretary. Unless otherwise specified therein, such resignation shall take effect upon receipt thereof by the Association. The acceptance of a resignation shall not be required to make it effective. Commencing with the organizational meeting of any newly elected Board of Directors, four (4) consecutive absences, unless expressly excused by resolution of the Board, shall automatically constitute a resignation from the Board of Directors. No Member shall continue to serve on the Board should he be more than ninety (90) days delinquent in the payment of any Assessment. Such delinquency shall automatically constitute a resignation from the Board. All of these regulations are self-operating and shall become effective immediately upon the happening of the event or the passage of the time provided for herein.
4.3 Term. Except as provided herein to the contrary, the term of each Director's service shall extend until the next annual meeting of the Members and subsequently until his successor is duly elected and has taken office, or until he is removed in the manner elsewhere provided herein.
4.4 Board of Directors Meetings:
4.5 Organization Meeting. The organizational meeting of a newly elected Board shall be held within ten (I 0) days of their election, at such time and at such place and upon such notice as shall be fixed by the Directors.a. A meeting of the Board of Directors occurs whenever
a quorum of the Board gathers to conduct Association
business.
b. Board meetings are open to all Members, except
meetings between the Board and its attorney to
discuss proposed or pending litigation where the
contents of the discussion would be governed by the
attorney- client privilege.
c. The notice of each Board meeting shall be posted in a
manner and at a location clearly visible to all Members
such as a community bulletin board near the entrance
to the subdivision. The notice must be posted at least
seven (7) days before the meeting. Each member of
the Board of Directors shall be mailed a meeting notice
or called seven (7) days in advance of each meeting.
d. Directors may not vote by proxy or by secret ballot,
except a secret ballot may be used when electing
officers.
e. Meeting requirements for Board of Directors also
apply to meeting of any committee, including any
architectural board of the Association.4.6 Regular Meetings. Regular meetings of the Board may he held at such time and place as shall be determined from time to time by a majority of the Directors. Notice of regular meetings shall be delivered to each Director, personally or by mail, telephone, or telegram, at least five (5) days prior to the day named for such meeting, unless notice is waived.
4.7 Special Meeting - Special meetings of the Board may be called by the President, and must be called by the Secretary upon the written request of two-thirds (2/3) of the Members of the Board. Not less than three (3) days notice of a meeting shall be given to each Director, personally or by mail, which notice shall state the time, place, and purpose or purposes of the meeting.
4.8 Waiver of Notice. Any Director may waive notice of a meeting before or after the meeting, and such waiver shall be deemed equivalent to the giving of notice. Attendance by any Director at a meeting shall constitute a waiver of notice of such meeting, except when his attendance is for the express purpose of objecting at the beginning of the meeting to the transaction of business because the meeting is not lawfully called.
4.9 Quorum. A majority of the Directors of the Association, duly qualified and holding the office of Director, shall be required for and shall constitute a quorum at all meetings of the Board of Directors for the transaction of business, except as otherwise provided by law, the Declaration, the Articles or these By-Laws.
4.10 Adjourned Meetings If at any meeting of the Board of Directors, there is less than a quorum present, the majority of those present may adjourn the meeting from time to time until a quorum is present. At any adjourned meeting, any business that might have been transacted at the meeting as originally called may be transacted without further notice.
4.11 Action by Directors Without a Meeting. Any action which may be taken at a meeting of the Directors may be taken without a meeting, provided that consent in writing setting forth the action so to be taken is signed by all of the Directors and is filled in the minutes of the proceedings of the Board.
4.12 Presiding Officer. The presiding officer of the Directors" meetings shall be the President of the Association. In the absence of the President, the Directors present shall designate one of their number to preside.
4.13 Order of Business. The order of business at Directors meetings shall be:
(a) Call to order by presiding officers;
(b) Roll call and quorum determination;
(c) Proof of notice of meeting or waiver of notice;
(d) Reading of minutes of prior meeting;
(e) Reports of Officers, committees, and employees or agent;
(f) Resignations and elections of Officers:
(g) Unfinished business;
(h) New business; and
(i) Adjournment.4.14 Minutes of Meetings The minutes of all meetings of the Board of Directors shall be kept in a book available for inspection at any reasonable time by Members of the Association or their representatives duly authorized in writing and by Board Members. The Association shall retain these minutes for a period of not less than seven (7) years. Each Director's vote or abstention on each issue must be recorded in the minutes - members are thus afforded the opportunity to inspect the voting history of Directors.
4.15 Compensation. No Director shall receive compensation for serving in such capacity; provided, however, this shall not be construed to preclude a Director from serving the Association in any other capacity (other than as an Officer) and receiving compensation therefor. The compensation of all employees of the Association shall be fixed and approved by the Board of Directors.
4.16 Powers and Duties. Except as otherwise provided herein, by law, in the Declaration, or in the Articles, all of the powers and duties of the Association shall be exercised by the Board of Directors.
4.17 Place of Meetings . Notwitlistanding anything contained herein to the contrary, any meeting of Members or Directors may be held at any place within the State of Florida.
4.18 Proviso. Notwithstanding anything contained herein to the contrary, the Director shall not have the right or authority to do any act or take any actions wherein the same would limit, modify, or abridge the rights, privileges, and immunities of the Developer or of the construction lender or its assigns in the event the construction lender has taken control of the Project by foreclosure or deed in lieu of foreclosure, as set forth in the Declaration, the Articles or these By-Laws.
4.19 Committees.
(a) The Board may, by resolution, also create other committees and invest such committee with such powers and responsibilities as the Board shall deem advisable, subject to the limitations of Section 607.0825, Florida Statutes.
(b) Notwithstanding anything contained herein to the contrary, an executive committee or any other committee created by the Board of Directors shall not have the power to determine the Common Expenses required for the affairs of the Association or to determine the Assessments payable by the Lot Owners to meet the Common Expenses of the Association.
5.0 Generally. The Officers of the Association shall be a President, one or more Vice Presidents, a Secretary, a Treasurer, and one or more Assistant Secretaries, all of whom shall be elected annually by the Board and who may be peremptorily removed by a majority vote of the Directors at any meeting. The Board may from time to time elect other Officers and designate appropriate powers and duties to them. Officers need not be Members.5.1 President. The President shall be the chief executive Officer of the Association. He shall have all of the powers and duties which are usually vested in the office of president of an association. The President shall be a Member of the Board.
5.2 Vice President. The Vice President shall, in the absence or disability of the President, exercise the powers and perform the duties of the President. He shall also generally assist the President and exercise such other power and perform such other duties as shall be prescribed by the Directors or the President.
5.3 Secretary . The Secretary shall keep the minutes of all proceedings of the Directors and the Members. He shall attend to the giving of all notices to the Members and Directors and other notices required by law. He shall have custody of the seal of the Association and shall affix it to instruments requiring the seal when duly signed. He shall keep the records of the Association, except those of the Treasurer, and shall perform all other duties incident to the office of secretary of an association and as may be prescribed by the Director or the President.
5.4 Treasurer . The treasurer shall have custody of all property of the Association, including funds, securities, and evidences of indebtedness. He shall keep books of account for the Association in accordance with good accounting practices, which, together with substantiating papers, shall be made available to the Board of Directors for examination at reasonable times. He shall prepare and submit an annual report and such other treasurer’s reports as are required by the Board of Directors at reasonable intervals and shall perform all other duties incident to the office of treasurer of an association and as may be kept for the benefit of the Association in such depositories as may be designated by a majority of the Board of Directors.
5.5 Compensation. No Officer shall receive compensation for serving in such capacity; provided, however, this shall not be construed to preclude an Officer from serving the Association (other than as a Director) and receiving compensation therefor. The compensation of all employees of the Association shall be fixed and approved by the Board of Directors.
5.6 Resignations. Any Officer may resign at any time, by sending written notice of such resignation to the President or Secretary. Unless otherwise specified therein, such resignation shall take effect upon receipt thereof by the President or Secretary. The acceptance of a resignation shall not be required to make it effective.
6.0 The provisions for Fiscal management of the Association set forth in Articles III of the Declaration shall be supplemented by the following provisions:6.1 Budget. The Board of Directors shall from time to time and at least annually, prepare a budget for the Association, determine the amount of Assessments payable by the Members to meet the Common Expenses of the Association, and allocate and assess such expenses among the Members in accordance with the provisions of the Declaration. In addition to annual operating expenses, the budget shall include reserve accounts for capital expenditures and deferred maintenance. The purposes of such accounts shall include, but not be limited to, periodic maintenance, repair, improvements to and replacement of the Common Property and all other property which the Association is obligated to maintain. The budget shall be adopted upon a majority vote of the Directors present at a meeting of the Board at which a quorum is attained. Each Member will be provided with a copy of the budget or notice that the budget is available upon request at no charge.
6.2 Assessments. Funds for the payment of Common Expenses shall be assessed against the Members in the proportions or percentages provided in the Declaration. For each year thereafter, the Association shall fix the amount and the due date of the Annual Assessment. Initially, Annual Assessment shall be payable in one Annual installment. The Board shall notify the Owners of each Lot of the amount and the date which the Assessments are payable and the place of payment of Annual Assessments shall be uniform. The Board may authorize payment of Annual Assessments on a monthly basis, payable in advance on the first day of each month of the year for which the Assessments are made. If Annual Assessments are not made as required, Assessments shall be presumed to have been made in the amount of the last prior Assessments,and such Assessments shall continue to be due until changed by amended Assessments. In the event the Annual Assessments prove to be insufficient, the budget and Assessments may be amended at any time by the Board of Directors. Unpaid Assessments for the remaining portion of the fiscal year for which amended Assessments are made shall be payable within thirty (30) days. Special Assessments, should such be required by the Board, shall be levied in the same manner as hereinbefore provided for regular Assessments, and shall be payable in the manner determined by the Board.
6.3 Depository Withdrawals. The depository of the Association shall be such financial institution or institutions as shall be designated from time to time by the Board of Directors and in which the monies of the Association shall be deposited. Withdrawal of monies from such accounts shall be only by checks signed by such persons as are authorized by the Board. Should the Association employ a management firm or managing agent, and should in the course of such employment said management firm or managing agent be charged with any responsibilities concerning control of any of the funds of the Association, then and in such event, any such agreement with such management firm or managing agent pertaining to the deposit and withdrawal of monies shall supersede the provisions hereof during the term of any such agreement. All sums collected by the Association from Assessments or contributions to working capital or otherwise may be commingled in a single fund or divided into more than one fund, as determined by a majority of the Board of Directors.
6.4 Audit. An audit of the accounts of the Association may be made from time to time as directed by the Board of Directors. A copy of any audited report received as a result of an audit shall be furnished to each Member of the Association not more than thirty (30) days after receipt by the Board.
6.5 Fidelity Bonds, Proviso. Fidelity bonds may be required by the Board from all Directors, Officers, employees, mid agents of the Association handling, controlling, disbursing, or otherwise responsible for the Association's funds, and from any contractor handling or responsible for the Association's funds. The amount of such bonds shall be determined by the Directors, in accordance with the provisions of the Declaration.
6.6 Fiscal Year. The fiscal year of the Association shall begin on the first day of January of each year; provided, however the Board of Directors, in its sole discretion, is expressly authorized to adopt a different fiscal year.
6.8 Accounting Records and Report.
The Association shall maintain accounting
records in the State of Florida, according to the generally accepted
accounting practices,
consistently applied. The records shall be open to inspection by Members
of the Association and
Institutional Mortgagees or their representatives duly authorized in
writing at reasonable times.
The Association must prepare an annual financial report within sixty
(60) days after the close of
the fiscal year. All members must be provided with a copy or a notice
that a copy of the budget is
available upon request at no charge.
6.9 Application of Payment.
All payments made by a Member shall be applied as
provided in these By-Laws and in the Declaration or as otherwise determined
by the Board.
6.10 Violation by Member; Remedies
In the event of a violation (other than the
nonpayment of an Assessment) by,,a Member of any of the provisions
of the Declaration, the
Articles, these By-Laws, or any Rules and Regulations adopted pursuant
to the same, as the
same may be amended or added to from time to time, the Association
by direction of its Board,
may notify the Member by written notice of said breach, transmitted
by mail, and if such
violation shall continue for a period of fifteen (15) days from the
date of the notice, the
Association, through its Board, shall have the right to treat such
violation as an intentional,
inexcusable, and material breach of file Declaration, Articles, these
By-Laws, or the Rules and
Regulations, and the Association may then pursue any remedy available.
The Association may
levy a fine in an amount not to exceed $50.00 per occurrence
for each violation. Upon finding
by a court of record that the violation complained of has occurred,
the offending Member shall
reimburse the Association for its reasonable attorneys' fees and court
costs incurred in bringing
such action. Any violations which are deemed by the Board to be a hazard
to public health or
safety may be corrected immediately as an emergency matter by the Association,
and the cost
thereof shall be charged to the Member as a specific item, which shall
be a lien against said Lot
with the same force and effect as if the charge was part of the Common
Expenses attributable to
such Member.
6.11 Liability of Lot Owners
All Members shall be liable for the expense of
any maintenance, repair, or replacement rendered necessary by his act,
neglect, or carelessness or
by that of any member of his family, or his or their guests, invitees,
employees, agents, or
lessees, but only to the extent that such expense is not met by the
proceeds of insurance carried
by the Association. Such liability shall include any increase in insurance
rates occasioned by
such act, neglect, or carelessness. Nothing herein contained, however,
shall be construed so as to
modify any waiver by insurance companies of right of subrogation. The
expense of any
maintenance, repair, or replacement required, as provided herein, shall
be charged to said
member as a specific item, which shall be a lien against said Lot with
the same force and effect
as if the charge was a part of the Common Expenses attributable to
such Member.
6.12 No Waiver The
failure of the Association or of a Member to enforce any right,
provision, covenant or condition, which may be granted by any of the
provisions of any of the
Articles, Declaration or in these By-Laws, as amended, shall not constitute
a waiver of the right
of the Association or Member to enforce such right, provision, covenant,
or condition in the future.
6.13 Acquisition of Lots.
At any foreclosure sale of a Lot the Board may acquire in
the name of the Association, or its designee, the Lot being foreclosed.
The term "foreclosure",
as used in this Section, shall mean and include, but not be limited
to, any foreclosure of any lien,
including a lien for Assessments. The power of the Board to acquire
a Lot at any foreclosure
sale shall never be interpreted as a requirement or obligation on the
part of the Board or of the
Association to do so at any foreclosure sale – the provisions hereof
being permissive in nature
and for the purpose of setting forth the powers of the board.
6.14 Default in Payment of any Assessments:
Lien. In the event of a default by a
Member in the payment of any Assessment, the Association shall have
all rights and remedies as
set forth in the Declaration and in addition, all rights and remedies
as provided law. The
liability of the Member shall include liability for a late charge to
be determined by the Board,
reasonable attorneys' fees, and for court costs incurred by the Association
incident to the
collection of such Assessment or the enforcement of its lien. If the
Association elects to enforce
its lien by foreclosure, the Member shall be required to pay a reasonable
rental for the Lot,
pendente lite, to be fixed by the Board, and the Association
shall be entitled to the appointment
of a receiver to collect same. Nothing herein contained shall be construed
to limit the rights of
the Association as provided for in the Declaration, Articles or otherwise
in these By-Laws, as
amended.
6.15 Tax Election. The
Association shall, through officers designated by the Board of
Directors, file the necessary annual election to become a "homeowners
association" as defined in
the Internal Revenue Code of 1986, Section 528, or similar provisions
of corresponding law
subsequently enacted, exempt from income tax as therein provided. The
Association shall be
operated at all times to maintain its eligibility for tax-exempt status.
ARTICLE VII
ROSTER OF MEMBERS
7.0 Each Member shall file with the Association a copy of the deed or other documents evidencing his ownership. The Association shall keep a membership book containing the name and address of each Member. The Association shall maintain such information. Tile Association may rely upon the accuracy of such information for all purposes until notified in writing of changes therein as provided above. Only Members of record on the date notice of any meeting requiring their vote is given shall be entitled to notice of and to vote at such meeting, unless prior to such meeting other Member shall produce adequate evidence, as provided above, of their interest and shall waive in writing notice of such meeting.
ARTICLE VIII
PARLIAMENTARY RULES. ROBERTS RULES OF ORDER
8.0 Parliamentary Rules, Roberts Rules of Order (latest edition) shall govern the conduct of the Association proceedings when not in conflict with the Articles, Declaration, By- Laws of this Association, as amended or the laws of the State of Florida.
9.0 These By-Laws may be altered, amended, or rescinded
only in the following
manner:
9.1 At any time the Developer's designees constitute
a majority of the Board's
Directors, the By-Laws may be amended only by the majority vote of
the Board of Directors.
9.2 At any time the Developer's designees do not
constitute a majority of the Board's
Directors, a resolution adopting a proposed amendment to these By-Laws
may be proposed by
either the Board of Directors, or by fifty (50%) percent or more of
the Members, whether
meeting as Members or by instrument in writing signed by them. Upon
any amendment or
amendments to these By-Laws being proposed by said Board of Directors
or Members, such
proposed amendment or amendments shall be transmitted to the President
of the Association or
other Officer of the Association in the absence of the President, who
shall thereupon call a
special meeting of the Members of the Association for a date not sooner
than twenty (20) days
nor later than ninety (90) days from receipt by him of the proposed
amendment or amendments,
and it shall be the duty of the Secretary to give each Member written
or printed notice of such
special meeting, stating the time and place thereof, and describing
or reciting the proposed
amendment or amendments which notice shall be mailed not less than
fourteen (14) days nor
more than thirty (30) days before the date set for such special meeting.
If mailed, such notice
shall be deemed to be properly given when deposited in the United States
mail, addressed to the
Member at his post office address as it appears on the records of the
Association, the postage
therein being prepaid. Any Member may, by written waiver of notice
signed by such Member,
waive such notice, and such waiver, when filed in the records of the
Association, whether before
or after the holding of the meeting, shall be deemed equivalent to
the giving of such notice to
such Member. At such meeting, the amendment or amendments proposed
must be approved by
not less than a majority of the total membership, not a majority of
the Members after a quorum is
reached, in order for such amendment or amendments to become effective.
Thereupon, such
amendment or amendments shall be transcribed and certified by the President
and Secretary of
the Association as having been duly adopted. Thereafter, a copy of
said amendment or
amendments shall be delivered to all Members but delivery of a copy
thereof shall not be a
condition precedent to the effectiveness of such amendment or amendments.
At any meeting held
to consider suchl amendment or amendments, the written vote of any
Member is not in
attendance at such meeting or represented there by proxy, provided
such written vote is delivered
to the Secretary of the Association at or prior to such meeting.
9.3 So long as the Corporation has a Class B membership,
the FHA/VA shall be
empowered to veto the adoption of any amendments to these By-Laws.
All amendments
approved as set forth above, shall be forwarded to the FHA/VA which
shall be given thirty (30)
days within which to exercise its veto rights. Failure of the FHAIVA
to deliver a written veto to
the office of the Corporation within said thirty (30) days shall be
deemed a waiver of its veto rights.
10.0 The Ddirectors and Officers of the Association shall be indemnified by the Association pursuant to the indemnification provisions of Article XII of the Articles of Incorporation, which by this reference are incorporated herein and made a part hereof.
ARTICLE XI
RULES AND REGULATIONS
11.0 As to Common Property . The Board may from time to time adopt or amend previously adopted Rules and Regulations governing the details of the operation, use, maintenance, management, and control of the Common Property and any facilities or services made available to the Members.11.1 As to Lots. To the extent permitted by law, the Board of Directors may, from time to time adopt or amend previously adopted Rules and Regulations governing and restricting the use and maintenance of the Lots, provided, however, that copies of such Rules and Regulations are furnished to each Member prior to the time the same become effective.
11.2 Rights of Developer. Nothwithstanding anything to the contrary hereinabove set forth, no rule or regulation may be adopted which would abridge, modify, eliminate, prejudice, limit, amend or alter the right reserved to the Developer in the Declaration, Articles of Incorporation, these By-Laws, or Rules and Regulations.
12.0 Gender Whenever the masculine singular form of the pronoun is used in these By-Laws, it shall be construed to mean the, masculine, feminine, or neuter, singular or plural, wherever the context so requires.12.1 Severability. Should any of the provisions contained herein (or portion thereof) be void or be or become unenforceable at law or in equity, the renaming provisions of this instrument shall, nevertheless, be and remain in full force and effect.
13.0 Conflict. If any irreconcilable conflict should exist, or hereafter arise, with respect to the interpretation of these By-Laws and the Declaration or Article of Incorporation, the provisions of the Declaration or Articles of Incorporation shall prevail.
14.0 The captions herein are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of these By-Laws or the intent of any provisions hereof.
BY:FOREST CREEK HOMEOWNERS
ASSOCIATION, INC.
ATTEST:
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